CHS ALUMNI ELECTION PROCESS AND DUTIES
ELECTORAL PROCESS ELIGIBILITY, NOMINATION AND ELECTION OF THE PRESIDENT & VICE PRESIDENT OF THE CATHEDRAL HIGH SCHOOL ALUMNI ASSOCIATION
To be eligible to be nominated for any of the Association’s officer positions, a person must be a member in good standing (INCLUDING PAYMENT IN FULL OF $50.00 ANNUAL DUES ON OR BEFORE TUESDAY, NOVEMBER 21, 2017. IF DUES ARE PAID AFTER THAT DATE, THE MEMBER WILL NOT BE ELIGIBLE TO BE NOMINATED FOR ANY OFFICER POSITION.) The person must be of good moral character, possess a reasonable level of knowledge and understanding of the duties and responsibilities of the office he is seeking, and have the appropriate level of experience and/or familiarity with the tasks correspondent to that office.
- To be eligible for nomination to the office of President the nominee, in addition to the above, must be a graduate of Cathedral High School.
- There are four (4) officer positions within the Association:
- President – Elected by membership
- Vice-President – Elected by membership
- Secretary – Appointed by President
- Treasurer – Appointed by President
- Each officer shall serve for a term of four (4) years
To be eligible for consideration by the Nominations and Elections Committee, a member’s nomination must be submitted as follows:
- Printed or written copy, or electronic copy delivered by any of the following means:
- In-person to the current President of the Association by November 21, 2017 or by regular mail, postage pre-paid to: Alumni Nominations & Elections Committee; Cathedral High School; 1253 Bishops Road; L. A., CA 90012. If by mail it must be postmarked not later than Nov. 21, 2017.
- Via electronic form (via the Association website) and must be submitted not later than 5:00 PM ON FRIDAY NOVEMBER 21ST, 2017. Any submission after that deadline shall be deemed late and ineligible for nomination.
- Nominations WILL NOT be taken from the floor on election night. All nominations must be submitted on or before the deadline
Only those members in good standing who have PAID THEIR DUES IN FULL ON OR BEFORE NOVEMBER 21, 2017 WILL BE ELIGIBLE TO VOTE. PAYMENT OF DUES ON THE NIGHT OF THE ELECTION WILL ENTITLE THAT PERSON TO BECOME A MEMBER OF THE ASSOCIATION BUT THEY WILL NOT BE ELIGIBLE TO VOTE ON THAT ELECTION NIGHT.
The election of the President and Vice President shall be held at the Association’s general membership meeting on DECEMBER 6th, 2017 AT 7:00 PM by SECRET WRITTEN BALLOT.
At the meeting at which elections shall be held, prior to the casting of ballots for any office, each candidate for the officer positions (President and Vice-President) shall have the opportunity to make a statement to the members describing his qualifications, his good character, commitment, reasons he seeks the office for which he has been nominated, and his plan for the organization under his administration. The Election guidelines are as follows:
- Each pre-approved candidate may make a statement of not more than three (3) minutes;
- Questions may be posed by the members of each candidate for a maximum of ten minutes following the conclusion of his remarks;
- At the completion of the Q & A period, ballots will be distributed to the members in good standing only;
- Members shall be given 10 minutes to fill in their ballots;
- The ballots shall be collected and counted by the Nominations & Elections Committee
- The results shall be announced after the votes have been completely counted and shall also be published on the Association’s website.
- The new President and Vice President shall officially take office on January 1, 2018 together with the additional two persons who, subject to the concurrence of the Board of Directors, shall be appointed to the offices of Secretary and Treasurer by the President on a date subsequent to the election but prior to January 1st, 2018.
DUTIES, RESPONSIBILITIES AND TERMS OF OFFICE OF THE OFFICERS OF THE CATHEDRAL HIGH SCHOOL ALUMNI ASSOCIATION
The officers of the Association shall be a President, one (1) Vice-President, a Secretary, and a Treasurer.
The members of the CHSAA in good standing shall elect a President who shall also serve as Chairperson of the Board of Directors. The President shall preside at all meetings of the Board of Directors and the Executive Committee. The President is the chief executive officer and general manager of the Association and is authorized to appoint, with the concurrence of the Board of Directors, the Secretary and the Treasurer of the Association, and such other non-elected Vice-Presidents, Committee Chairs, Advisors and other persons he deems necessary and appropriate for the fulfillment of the Association’s purposes. The President shall, subject to the control of the board of directors, have general supervision, direction and control of the business and affairs of the corporation and of its officers, employees and agents, including the right to employ, discharge and prescribe the duties of all officers, employees and agents of the corporation, except where such matters are prescribed in the Bylaws or by the board of directors. The President is authorized to sign all contracts, notes, conveyances and other papers, documents and instruments in writing in the name of the Association. The President shall have such other authority and perform such other duties as are necessarily incident of the office of President and Chairman of the Board or as may be prescribed by the Board of Directors or the Executive Committee.
The members in good standing of the CHSAA shall elect one (1) Vice- President. The Vice President shall perform, under the direction of the President, duties and responsibilities in the management of the corporation or in one or more particular areas of its management. In the event of the disability or absence of the president, the Vice President shall exercise the duties of the President and shall have such other authority and perform such other duties as may be prescribed by the President, the Board of Directors or the Executive Committee.
The President of the CHSAA shall appoint a Secretary of the Association. The Secretary shall: (a) keep or cause to be kept the minutes of all meetings of the Board of Directors, the Executive Committee and any other committee of the Board of Directors; (b) keep or cause to be kept at the principal office of the Corporation, or such other place as the Board of Directors may order, a book of minutes of all proceedings of the Board of Directors and of all committees thereof, a complete and current list of all members of the Association who are in good standing as defined by the Bylaws, to be updated monthly; and (c) serve as custodian of the Association’s corporate records and seal of the Corporation. In addition, the Secretary shall have such other authority and perform such other duties as may be prescribed by the President, Board of Directors or the Executive Committee.
The President of the CHSAA shall appoint a Treasurer of the Association. The Treasurer shall: (a) maintain adequate and correct accounts of all funds received and expended by the Association as required by law; (b) assume custody and care of all Association funds and assets, and designate an approved person to deposit Association funds with a financial institution designated by the Executive Committee; (c) ensure that the Association’s financial books are audited on an “as-needed” basis as determined by the Board of Directors or the Executive Committee with the advisement of the Audit Committee; (d) maintain an accurate accounting and description of all capital assets of the Corporation; (e) make available the Association’s financial books for review at all Board and Executive Committee meetings and at any reasonable time at the request of a Board member; and (f) prepare and distribute monthly financial reports to the Board of Directors and the Association’s members. In addition, the Treasurer shall have such other authority and perform such other duties as may be prescribed by the Board of Directors or the Executive Committee.
Each Officer shall hold office until such Officer’s successor is, in the case of the President and Vice-President, duly elected, and in the case of the Secretary and Treasurer, appointed by the CHSAA President, unless earlier removed pursuant to the provisions contained in the Bylaws. The term of office for all officers of the corporation shall be four (4) years and the President and Vice President may be elected to one additional, consecutive four (4) year term. The Secretary and Treasurer may each be appointed by the President for one additional four (4) year term. Those persons shall not be eligible to serve in the capacity of any officer position for a period of one year after the end of their second term. After the one-year period however, and provided they are otherwise qualified and in good standing pursuant to the pertinent provisions of the Bylaws, the person may be elected to any office for up to two additional four-year terms but will not be eligible to succeed him or herself at any time thereafter. If the person is elected to any office due to the resignation, death, removal, or adjudication of mental incompetence of a then serving Officer, the person so elected to replace him/her shall serve for the remainder of the previously elected Officer’s term of office and shall be eligible to be elected for two additional four-year terms at the conclusion of the term of office of the person he/she replaced.
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